Admin Support - Receptionist (m/f/d)

About the Team

Join a collaborative and supportive team that helps create an efficient and positive workplace experience. Working closely with colleagues across different functions, the team plays an important role in enabling smooth daily operations and providing excellent internal service. If you enjoy helping others, taking initiative, and being part of a dynamic environment, this could be the perfect opportunity for you.

What you can look forward to as Admin Support – Receptionist (m/f/d):

• Preparation and creation of reports and presentations, updating documents & data;
• Organization and support of meetings and events, Organization of training sessions and hotel arrangements for workshop concepts;
• Organization of business travel arrangements itself and as a delegate;
• Ordering office supplies & planning periodic demand;
• Day-to-day handling of reception duties incoming & outcoming shipments, marketting support nd telephonr handling;
• Supporting the HR department with ongoing administrative tasks;
• Administration of the unit’s meeting calendar, including the scheduling and coordination of conference room reservations;
• Maintaining and coordinatin records (office access cards, pool car, IT equipement) + announcing visitors.

Your profile as Admin Support – Receptionist (m/f/d):

• Excellent organizational and time management skills, with a high level of reliability and integrity;
• Business-level English proficiency (minimum B2) and fluent Polish;
• Bachelor's degree in Administration, Communications, Linguistics, or a related field;
• Strong verbal and written communication skills;
• High level of engagement, attention to detail, and commitment to quality;
• At least 1 year of experience in a similar administrative or coordination role;
• Proficiency in Microsoft Office applications, particularly Excel, and experience creating professional presentations.

Why you should choose ZF in Warsaw?

• An employment fix-term contract in a stable, global company;
• Implementation package-full training and support from experienced managers and employees who will make sure that you feel comfortable while performing newly entrusted tasks;
• Possibility of participation in private medical care (including dental care) and life insurance;
• Cafeteria system/Sport Card;
• Global Referral Program;
• Very good working atmosphere; working in an international team, interesting projects, and tasks.