Executive Assistant

 Req ID 59591 | Vernon Hills, United States

With integrated solutions and the entire ZF product portfolio, the ZF Aftermarket Division of ZF Friedrichshafen AG guarantees the performance and efficiency of vehicles throughout their life cycle. Its combination of established product brands, digital innovations, customized products and services, and a worldwide service network has made ZF a sought-after partner and number two in the global automotive aftermarket.

What you can look forward to as an Executive Assistant:

• Schedule and organize meetings for the Manager. 
• Plan and manage travel arrangements for all colleagues using Concur. Manage expense reports.
• Coordinate meetings with other ZF colleagues and external customers to include catering services. Prepare meeting rooms including the restocking of supplies. Organize meeting materials including agendas and presentations as requested by colleagues. 
• Maintain customer confidence and protecting operations by keeping information confidential. 
• Coordinate onsite employee activities (lunches, wellness events) as well as Employee Uniforms.
• Organize and manage building projects.
• Handle general office needs such as answering the phone, faxing, and mailing. Create and maintain office documents such as invoices, reports, and data sheets.  
• Organize and complete projects as assigned. 

 
Your profile as an Executive Assistant:

• High School diploma required.
• 2+ years of previous Administrative Assistant experience in a professional office environment.
• Advanced knowledge in MS Office Suite (Excel, PowerPoint, Word, Outlook, Teams). 
• Experience with travel and expense report software tools. 
• Strong communication skills – oral and written.

 
Preferred Skills and Experience:

• Experience with Concur Travel Software.

 
Physical demands and work environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Physical demands:  While performing the duties of this job, the associate is occasionally required to stand, sit, use hands to finger, handle or feel objects, tools; or controls; reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. The associate must occasionally lift and /or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.
 
Work Environment:  While performing the duties of the job, the associate is exposed to an office atmosphere with some manufacturing exposure.

Why Choose ZF? What We Offer:

• A supportive, collaborative team environment
• Annual Incentive Plan
• Paid Vacation
• Personal Time
• 401k Plan
• Health Care Benefits
• Paid Holidays 
• Tuition reimbursement for educational advancement
• A strong diversity culture
• Supportive Employee Groups and community outreach activities

Be part of our ZF team as Executive Assistant and apply now!

DIVERSITY COMMITMENT: 
Diversity, Equity and Inclusion are more than just words for us. They are at the core of the ZF Way that propels our team members towards their utmost success. We strive to build and nurture a culture where inclusiveness is a natural reflex. We actively seek ways to remove barriers so that every member of ZF can rise to their full potential. We aim to embed this in our legacy through how we operate and build our products as we shape next generation mobility, safety, sustainability and social justice. 

With four generations across 118 nationalities in 41 countries, ZF combines a unique variety of backgrounds, perspectives, and ideas. Together, we solve problems, drive innovation and shape next generation mobility. 

Our company is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with us and are in need of accommodation or special assistance to navigate our website or to complete your application, please contact us. Requests for reasonable accommodation will be considered on a case-by-case basis. ZF is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Equal Employment Opportunity/Affirmative Action Employer M/F/Disability/Veteran