Executive Assistant - Ostrov u Karlových Varů

About the Team

Join ZF Aftermarket Ostrov as an Executive Assistant and be part of an exciting journey at our new cutting-edge distribution center. This role offers a unique opportunity to support our General Manager and drive key initiatives. You'll also lead community engagement strategies, plan and execute large-scale events, and manage communication channels. At ZF, we offer a dynamic and innovative work environment where professional growth is encouraged. Our 55,000 m² facility in Ostrov will be a pivotal logistics hub, leveraging advanced automation and digital technologies to enhance operational efficiency. 

What you can look forward to as Executive Assistant (m/f/d):

Executive Support: 

• Act as a liaison between the General Manager and cross-functional teams to ensure seamless execution of priorities. Track and drive key deliverables, ensuring timely follow-up on strategic objectives and critical action items.
• Provide executive-level support to the General Manager, including managing complex calendars, coordinating meetings, and preparing for critical engagements.

Community Engagement: 

• Create, implement, and own a comprehensive community engagement strategy. Act as a Community Ambassador, leading volunteering initiatives, organizing community outreach programs, and managing financial donations to local NGOs.
• Build and maintain strong relationships with local communities, NGOs, government departments, civic leaders, and hyperlocal stakeholders.

Event Management and communication:

• Plan, organize, and execute large-scale events, conferences, press visits, video filming, and both internal and external onsite visits. Manage logistics and budgets for team activities, off-sites, all-hands meetings, and social events.
• Oversee communication channels, including newsletters, corporate messaging, feedback systems, and site-specific message boards. Create authentic and engaging narratives describing hyperlocal activities for both internal and external audiences.

Recognition and Team Engagement: 

• Design and manage recognition programs that celebrate associates’ contributions and drive participation across teams.
• Organize team activities and foster a positive and inclusive team environment.

Your Profile as Executive Assistant (m/f/d):

Qualifications:

• Proven experience in executive assistance, community relations, or corporate social responsibility in a fast-paced corporate environment.
• Strong organizational, communication, and interpersonal skills with the ability to manage high-profile relationships effectively.
• Demonstrated expertise in developing and implementing community engagement strategies and CSR initiatives.
• Familiarity with government departments, hierarchies, and local community protocols.
• Proficiency in conflict resolution and understanding of local political and regulatory dynamics.
• Ability to manage multiple assignments concurrently and adapt to changing priorities.
• Exceptional public speaking skills and the ability to connect with diverse audiences, from civic groups to business leaders.

Desired Attributes:

• Team player with a "roll-up-your-sleeves" attitude and high tolerance for ambiguity.
• Forward-thinking, innovative, and detail-oriented with a strong bias for action.
• Exceptional networking and relationship-building skills.
• Passionate about making a positive impact in the community.
• Ability to produce high-quality reports and narratives to inform leadership decision-making.

Why you should choose ZF in Ostrov?

• working in dynamic team in a globally active organization in czech location
• professional development opportunities
• performance and annual bonuses, anniversary reward
• competitive compensation and benefits (Employer's contribution to supplementary pension insurance)
• 5 weeks of holiday, flexible working hours
• language courses, external training